Skip navigation
Upcoming Events
10/13/18 - 10/15/18 | Philadelphia | PA
10/15/18 - 10/18/18 | Philadelphia | PA
Join Our Mailing List

Stay informed about our latest news and updates. Powered by Vertical Response.

What to Know Before You Go

We look forward to welcoming you to Providence, RI for the Alliance of Artists Communities' Annual Conference. Below are a few details you'll want to know before the conference begins.

Download: [conference program] [attendee roster]
Please note: a complete and final roster will be emailed to all attendees after the conference.

FREQUENTLY ASKED QUESTIONS


REGISTRATION

You may pick up your conference packet at the following times/locations:

  • Tues 10/13: 9am - 10am (for preconference tour participants) and 4pm - 6pm at the Biltmore Hotel (11 Dorrance Street) - Lobby
  • Wed 10/14: 8:30am - 4:30pm at the Biltmore Hotel (11 Dorrance Street) - L'Apogee 17th Floor
  • Thurs 10/15: 8:30am - 3pm at the Biltmore Hotel (11 Dorrance Street) - L'Apogee 17th Floor
  • Fri 10/16: 8:30am - 2pm at the Biltmore Hotel (11 Dorrance Street) - L'Apogee 17th Floor

SPECIAL EVENTS

The following events are included in your registration. We hope to see you there!

  • OPENING NIGHT RECEPTION | Tuesday 10/13, 6pm-8pm
    AS220 | 115 Empire Street + 95 Empire Street, Providence, RI
    Connect with old friends and make new ones during the festive opening reception hosted at AS220. Come see how this bustling center is energizing local arts in Providence and help us kick off the 2015 Conference in style. Toast to AS220 on their 30th anniversary! Plus, be sure to check out Discodecahedonism - a psychedelic audiovisual performance by ACRE’s TONY BALKO and A.E. PATERRA (Zombi, Majeure) at 7:30pm.Cash bar and light hors d'oeuvres will be served.

  • PROVIDENCE PARTY | Wednesday 10/14, 8pm-10pm
    Peerless Loft Atrium | 150 Union Street, Providence, RI
    Together with the City of Providence's Department of Art, Culture + Tourism, celebrate during a fun, not-to-miss night of music, food, and reveling in the arts of Providence. Wind down after a day of sessions and the evening keynote and enjoy a great time in this extraordinary downtown location! Free for attendees! Beer/wine, food and music by Latin American singer/songwriter, Czésare Santana!

  • CLOSING RECEPTION | Friday 10/16, 5:30pm-7:30pm
    Aurora | 276 Westminster Street, Providence, RI
    Close out the conference with a special party at Aurora, a mixed-use creative venue in the heart of downtown Providence. This glittery silver celebration launches our 25th year! Join us for chill music, delicious food, and group photos, along with special awards and recognitions! Don't miss the pop-up performance of Connect | Disconnect - a project by ARVID TOMAYKO and HANNAH THOMPSON. Cash bar and hors d'oeuvres will be served!


THURSDAY FREE NIGHT DURING THE CONFERENCE

Head to one of Providence's fantastic restaurants or bars for an AAC Network Meet Up. Or check out one of the many great partner events - including Social Hour at The Providence Athenaeum - an incredible building and complimentary snacks and drinks! Loads of other options may be found here: http://www.artistcommunities.org/conference/partner-events


TOURS

Offsite tours will run Thursday and Friday afternoon. If you have not signed up for tours - or would like to change your tour preference - you can do so at the registration desk when you arrive. Read more about this year's offerings at: www.artistcommunities.org/conference/tours-events

The following exciting NEW TOUR has just been added to the schedule!

- Public Art Walk // Seen/Unseen with Mary Beth Meehan | Friday 10/16, 2:15pm - 4:30pm

If you are currently on the waitlist for a tour, please go to the tour pick-up location at the entrance of the hotel on the day of the tour. Spots often open up and will be granted in the order of the waitlist.


RESOURCES

We have partnered with some great organizations who will be on site in the registration area throughout the conference to answer your questions. Look for the CERF+, Submittable, Accessibility Resources and Octagonal Hut/Green Facilities station. Stop by and discover new tools, resources, and ideas to support your program!

FUNDER CONSULTATIONS

We are excited to once again offer attendees the chance to participate in 15 minute, one-on-one consultations with funders - including the National Endowment for the Arts, Rhode Island State Council on the Arts, New England Foundation for the Arts and more! There are a limited number of spots and we will reserve meetings on a first-come, first-served basis. Please visit the registration desk when you arrive to learn more about participating funders and to reserve your spot.


SPECIAL PROGRAMS

Please note that all special programs required advanced registration.

Preconference tour: Norman Bird Sanctuary // Tour + Farmhouse Lunch: Registered attendees may pick up their registration packets between 9am - 10am in the Biltmore Lobby before boarding the bus. This tour is rain or shine so please pack appropriately.

The Buddy System: Those of you who selected this informal program matching new conference attendees with a veteran conference buddy should have received your connections by now. Be sure to meet your match in person during the Opening Night Party on 10/13 at AS220's Black Box Theatre (95 Empire St) at 6pm!

The Board Track Wednesday 10/14: This special workshop runs for a full day, following the morning keynote presentation. Because this year's event has limited space available, please plan to attend the full program if you are registered.

If you are registered for the Board Track only, please plan to meet us at the Biltmore Hotel (17th Floor) between 8:30am-9am to pick up your registration materials and catch the welcome address and keynote. The Board Track guide will walk the group to the workshop site following the keynote. All Board Track attendees are welcome to join us for the Providence Party from 8pm-10pm that night!


MEETING LOCATIONS

Meeting sessions will take place at the Biltmore Hotel (11 Dorrance Street, Providence RI 02093) unless otherwise noted. For distances greater than 0.8 miles, transportation will be provided to offsite tours and workshops. Your printed program will list all venue addresses and volunteer guides will accompany you to your destinations.


FOOD SERVICE

Coffee and tea will be available at the Biltmore Hotel throughout the morning. While breakfast is not provided during the conference, there are several fantastic coffee shops and restaurants within a couple blocks of the hotel. Check out some of our recommendations here! Lunch will be provided each day at the hotel and hors d'ouevres will be served at each evening event. There are a limited number of vegetarian/vegan, gluten-free and other special meals available, based on the stated dietary needs on your registration form. The caterers at the hotel and event locations will do their best to accommodate dietary restrictions - though requests beyond vegan, gluten-free, and shellfish-free may not be available.


ATTIRE

Attendees generally wear business casual attire. You should dress to be comfortable for participating in sessions, and for being out and about on tours. Insider tip: The closing night party on 10/16 is a celebration of the Alliance's 25th anniversary and the staff may be donning silver and/or glittery and/or silver sequinned outfits - and we hope you might also!


ACCESSIBILITY

The Alliance is committed to meeting the accessibility needs of all attendees. All plenary presentations will be ASL interpreted and interpretation for additional sessions is available by request. Hotel conference sessions and evening events are wheelchair-accessible. We will gladly make additional accommodations with advance immediate notice. Should you have questions about accessibility, please contact the Alliance of Artists Communities at (401) 351-4320 or info@artistcommunities.org.


PROMOTIONAL LITERATURE

While you are welcome to bring a small number of copies of your organization's brochures/publications to share on your own with other attendees, we will not provide tables for displaying literature. Each year, several boxes of literature are recycled and a great deal of paper and materials are wasted. In lieu of literature display, we will have a slide show of attendees' organizations. Please refer to your registration confirmation email to submit slides.


OTHER ITEMS YOU MAY WANT TO BRING

  • Business cards
  • Comfortable shoes for walking tours
  • Umbrella
  • Travel mug / water bottle
  • Clothing layers (New England in autumn can be warm or chilly)

ARRIVING IN PROVIDENCE

The T. F. Green Airport (PVD) is a 15 minute drive to the Biltmore Hotel. The Providence train station is a 10 minute walk to the Biltmore Hotel. The Providence Biltmore Hotel is located at 11 Dorrance Street, Providence, Rhode Island 02903.

Taxi/shuttle/public transit: Taxis and shuttles are available from the airport’s Ground Transportation Center; no advanced reservation is required. More information is available here.

If you are traveling by car, you can park with the Biltmore Hotel valet ($16 per day; $28- overnight). Parking is also available at the Biltmore Garage next door (not run through the hotel). The Biltmore Garage offers an early-bird rate of $10 (in by 9am out by 6pm) and overnight parking for $20.


Should you need any last-minute assistance, please email info@artistcommunities.org. Alliance staff will be on-site and not be available by phone.

We look forward to welcoming you to Providence!
- Caitlin, Deb, Flannery + Steph