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Office Administrator | Joan Mitchell Center| (New Orleans, LA)

Established in 1993, The Joan Mitchell Foundation increases recognition of the work and life of pioneering abstract painter Joan Mitchell. Grounded in Mitchell’s desire to support the aspirations of visual artists, the Foundation engages individual artists through grant-making, programming, and collaborations.

We work to amplify the essential contributions artists make to the culturally diverse world in which we live. The Joan Mitchell Foundation is currently seeking an Office Administrator for their Joan Mitchell Center in New Orleans. Reporting to the Operations Manager, the Office Administrator is typically the first person that visitors or Artists in Residence encounter when working with the Center.

The ideal candidate has 5+ years hands-on office management experience, a demonstrated ability to help maintain the operations of an office and the demonstrated ability to work with a wide range of people from visitors, artists to internal staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Provide general reception duties, including (but not limited to) answering office phone lines,
  • meeting and greeting visitors, distributing mail, maintain general calendars, Artists In Residence participants, and guests
  •  Participate in the orientation of guests coming to stay at the Joan Mitchell Center
  • Purchase and oversee regular upkeep of office supplies, equipment, software and furniture
  • Work in collaboration with the Operations Manager and Tech support to provide on-site tech support to staff including coordinating trainings, purchasing supplies, equipment,
  • software and furniture
  •  Support the Operations Manager in maintaining and updating the Joan Mitchell Center Operations Manual and Emergency Action Plan
  • Update and maintain files stored on the Foundation server, Google Drive, Constant Contact, and contacts database
  • Oversee the coordination and preparation of meetings and events, including but not limited to preparing and distributing invitations, managing guest lists and RSVPs, preparing
  • agendas and related materials, ordering catering, providing tech and AV support, and setting up and breaking down meeting spaces; as well as establishing event planning systems
  • for efficiency
  • Coordinate travel schedules and arrangements for staff, artists, and visitors, as necessary
  • Maintain Center’s general invoices and receipts and import for payment/documentation through the Foundation expense system
  • Provide administrative support to the Center Director, Center’s artist residency, and public programs as needed
  • Other duties as assigned


QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED:

  • College level degree and/or 2-5 years of work experience in an administrative capacity
  • Proficiency with Windows and Mac based operating systems, Google Apps, and competency with media (AV).
  • Strong Microsoft Office skills preferred, as well as basic–intermediate computer software knowledge (Mac and PC).
  • Ability to work closely with IT Professionals, and convey technical information or process in layman’s terms
  • Driver’s license with an excellent driving record, and willingness to operate the company minivan to run errands or transport staff/guests, as needed
  • Excellent organizational skills
  • Capacity to execute tasks with accuracy, consistency, efficiency, and attention to detail
  • Pleasant demeanor, a sense of humor, and professional work style
  • Ability to work independently and as part of a team
  • Ability to organize, prioritize workload, and handle multiple tasks under pressure
  • Honesty, integrity, and confidentiality


HOW TO APPLY:

To apply, please submit your resume, cover letter and salary requirements to
jobs@joanmitchellfoundation.org with the Subject Line: JMC – Office Administrator