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Program Manager | Headlands Center for the Arts (Sausalito, CA)

Headlands Center for the Arts seeks a full-time Program Manager to join our team. More information is available via our website:

TITLE: Program Manager
REPORTS TO: Director of Programs
STATUS: Permanent/Exempt
SCHEDULE: 40hrs/week; some evening and weekend hours required.
TO APPLY: Interested candidates should submit a single PDF attachment that includes both a cover letter and resume to The subject line of your email should be: Program Manager/[your name].
DEADLINE: Review of applications will begin March 20, 2018 and continue until the position is filled.

Thank you in advance for your interest in Headlands Center for the Arts. Due to the volume of applicants, only candidates who will be invited to interview will be contacted. Position is open until filled.
Headlands Center for the Arts is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.
The Program Manager works directly with programming and other departments to streamline, organize and implement activities across Headlands’ Artists Programs and Public Events. As a steward of Headlands’ Affiliate Artist and Graduate Fellowship programs, the Program Manager manages their processes and seeks areas of improvement, keeping abreast of best practices and changes in the field of artist support and community engagement. Additionally, the Program Manager works with the Director of Programs to develop and present public events, including working internally across departments to produce communications and outreach materials and to ensure smooth and successful execution. This position provides an opportunity to work in a dynamic creative community and to engage directly with working artists and creative professionals.

• The ideal candidate is a self-motivated, dynamic individual who excels in a fast-paced creative environment, thinks logistically, and is impeccably organized.
• At least three years experience working with artists, public events, and/or organizing professional gatherings.
• Experience in an arts or non-profit management role preferred.
• High level of conversance with administrative software such as Microsoft Office or the equivalent required; familiarity with Filemaker Pro or other database system, as well as website maintenance and design software strongly preferred.
• Due to our Marin Headlands location, reliable vehicle access is required.

RESPONSIBILITIES include but are not limited to:

Affiliate Artists and Graduate Fellowship Programs Management (60%)
• Steward Headlands’ Affiliate Artist and Graduate Fellowship programs.
• Work with the Director of Programs and Communications department to produce and distribute guidelines for application and to maintain an active outreach and recruitment program.
• Oversee application, review, and selection processes. Manage communications with applying artists.
• Manage regular artists communications, oversee contract/assignment/maintenance and use of allocated studios as well as monthly payments from participants.
• Orient incoming artists; act as ongoing support/organizational liaison for Affiliate Artists and Graduate Fellows.
• Solicit, gather, and prepare information for ongoing program evaluation.

Public Events Management and Support (30%)
• Work with the Director of Programs in a support capacity to envision the organization’s public events.
• Project manage key programmatic events, including tracking and maintaining logistical and operational elements such as presenter travel and hospitality, tech, vendors, permits, run of show, etc;
• Track internal communications materials and deadlines and serve as direct conduit for all external communication needs.
• Work with volunteer coordinator to identify support needs and manage volunteers during events.

General Departmental Support (10%)
• Communication with Headlands Alumni Artists.
• Some management of departmental interns.
• Database maintenance for the program department, especially around applicants and alumni artists.

Physical requirements
• Employee needs to be able to sit for extended periods of time.
• Employee must be able to manage events, which includes occasional lifting and moving of AV equipment and furniture.
• Due to the location of our campus, employees must drive and have a vehicle.

Compensation and Office Culture
• Fast-paced convivial work environment; shared office setting in beautiful natural setting.
• Dynamic creative community and direct access to working artists; access to local and organic food program.
• Like all of Headlands staff, this position serves as an ambassador for the organization and may be asked to engage directly with the visiting public.
• 11 paid holidays annually.
• Three weeks paid time off per year, increases to four weeks at year 2.
• Employee medical/dental benefits paid 100% by employer, effective after one full month of employment.
• Flex spending account (Health savings account), Life insurance, and 401K plan (employee contribution only) available upon hire.
• Headlands supports ongoing employee professional development and funds these activities whenever possible.
• Salary range: $45K-50K, negotiated based on experience.

About Headlands Center for the Arts: Headlands Center for the Arts is non-profit organization located in a historic former military fort in the coastal wilderness of the Marin Headlands in the Golden Gate National Recreation Area, 15 minutes north of San Francisco. Established in 1982, Headlands promotes artistic exploration and development of new creative work. We offer artists encouragement and opportunities for reflective thought, dialogue and collaboration with others; And offer visitors access to the unique campus and to engaging public programming.

Through residencies and public programs, including open houses, lectures, performances and community meals, we seek to explore and interpret the relationship between place and the creative process and to extend appreciation for the role of artists in society. Residencies bring artists from many different disciplines, cultural backgrounds and nationalities to live and work on site each year, while public programs engage artists, scholars, activists and other professionals. Please visit our website,, for more information.

Organizational Profile:

Average Artists served each year: 75+
Average Annual public programs: 20+
Average Annual internal programs: 20+
Annual Audiences: approximately 10,000+
Annual Operating Budget: $2M
Staff: 15
Board of Directors: 23
Year incorporated: 1982

Note to Candidate
Due to the sensitivity and requirements of our positions, Headlands reserves the right to require candidates to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position.