ADMINISTRATIVE ASSISTANT
Part-Time, Hybrid

Posted May 1, 2024

About Surf Point

Surf Point is a 501(c)3 nonprofit organization that supports visual artists and art professionals with a year-round, peer-nominated residency program on the coast of York, Maine. Surf Point presents public programs; protects, conserves, and shares its 45-acre property; and researches and promotes our historic legacy through its facility, archives, and collection.

Overview

Surf Point (SP) is seeking a detail-oriented individual with strong administrative skills to provide part-time support for SP’s Executive Director (ED) and Program Manager (PM). This role is also valuable in supporting SP’s programming, communications, and fundraising. The role requires excellent organizational abilities, verbal and written communication skills, and proficiency in Google Suite, social media, and databases. This position reports directly to the PM, with weekly summary and check-in meetings. This position is hybrid, with most days spent working from home and occasional work at SP in York Harbor, ME. This position is new and is subject to modification of responsibilities as SP grows.

Roles and Responsibilities:

• Administrative scheduling, including meetings, resident arrangements, special projects
• Development support, including thank you letters, database/email list updates, grant deadlines, and other research
• Assist with residency cycle implementation, including creating Google Forms
• Update and maintain online Google Drive, Little Green Light database, and other administrative systems
• Communications such as maintaining an active presence on Instagram and growing its audience; reviewing and editing the website on Squarespace; event promotion, including in-person flyering, online calendar posts
• Monthly in-person work for meetings, on-site help with public events, and/or residency
• Research and purchases related to the facility

Qualifications:

• 2+ years of relevant work experience
• Commitment to the mission and strong interest in the arts
• Positive attitude, strong work ethic, and ability to receive feedback with respect
• Ability to work independently and ask for help when needed
• Incredible organizational skills with attention to detail and problem-solving; Strong written and verbal communication skills
• Strong technical skills in computer literacy
• Aptitude in digital/social media and Instagram
• Valid Driver’s License and personal vehicle for work use
• Access to a personal computer and phone; ability to work from home

Compensation and Hours

This position pays $25/hour and works 20/week on dedicated days, with occasional work on weekends for events. This position is part-time and not eligible for benefits or overtime. Regular Part-Time Employees accrue vacation leave on a pro-rata basis. 

The Rockefeller Brothers Fund invites applications and nominations for the position of Executive Director of The Pocantico Center, a 200-acre campus located in the scenic Hudson Valley of New York where thought leaders and practitioners, both individually and collectively, have the opportunity to push boundaries, imagine the future, and become agents for change across the broad spectrum of the arts, culture, public affairs, and contemporary thought. The current Executive Director, who has served Pocantico with distinction, will step down at the end of 2024. The Rockefeller Brothers Fund has engaged the Catherine French Group to assist them in identifying and recruiting the Center's next Executive Director.

The position will remain open until filled. Review of credentials will begin in mid May.

The Director of Development will be deeply committed to fostering strong relationships within the community to build a positive image such that companies, schools, civic organizations and individuals will make DCYOP the local nonprofit organization of choice for funding.

As our Director of Development, you will understand and proactively manage human expectations and human relationships; personal values are crucial in effectively developing and maintaining relationships with DCYOP constituents. Managing human expectations refers to the desires and anticipations individuals have regarding their environment and culture. The Director of Development should align these expectations with DCYOP’s goals and create a culture where board members, volunteers, teaching artists, parents, students, and donors can interact and learn from one another. This individual will be a visible member of the DCYOP community who will model community building through their interactions with staff, board, parents, and students.

The desire to contribute to a thriving and healthy organizational culture will be a notable feature of our Director of Development – they are fueled by being present and getting to know everyone in long-term and authentic ways. They aren’t just a good listener – listening to others and learning about them is their favorite way to spend their time.

To meet human expectations and honor personal values, the Director of Development should prioritize open communication, transparency, and collaboration within the team. This includes providing opportunities for collaboration, teamwork, and discovery fostering a culture of trust and respect, and ensuring that the work environment aligns with the core values of the team members.

By recognizing and addressing human expectations and personal values, the Director of Development can contribute to the overall success and satisfaction of both the DCYOP staff and the community as a whole.

Our Director of Development will be truly exceptional on two related fronts – strategic fund development planning and execution and community engagement.

• As the lead strategist for fund development, this team member will craft a multi-year plan aimed at increasing revenue and meeting the needs for programming. This plan will serve as a guiding framework that informs and aligns with the organization’s revenue growth objectives over the next three years.
• The Director of Development will collaborate closely with the Executive Director the Board, the Program Directors and the Director of Operation to initiate and establish organizational goals aligned with the organization's strategic objectives. Additionally, the Director of Development will directly oversee the ongoing supervision of one Institutional Giving Manager.
• The Director of Development is responsible for formulating and executing the development strategy for DCYOP’s $1.8M annual operating budget, accomplishing fundraising objectives, engaging funders and sponsors, and utilizing key relationships to ensure the fulfillment of DCYOP’s revenue goals. This role will serve as the primary individual accountable for managing all fundraising activities, taking a hands-on approach to implementing and concluding fundraising plans, including co-managing DCYOP’s 65th Anniversary Gala in the Fall of 2025. This includes managing major gifts, foundation and corporate giving, grant solicitation, and acquiring in-kind resources.
• The Director of Development will have knowledge about and experience in addressing funding challenges from an Equity, Diversity, Inclusion, and Accessibility justice perspective. They will have some familiarity and comfort with difficult conversations surrounding Equity, Diversity, Inclusion, and Accessibility justice challenges around how arts and culture organizations address biases, access to resources, and create pathways for other funding opportunities.
• The Director will possess excellent organizational and leadership skills, a comprehensive understanding of development fundraising methods and frameworks, strong interpersonal skills, and the ability to think strategically and operationally while implementing multiple projects simultaneously.
• The Director of Development is a thoughtful communicator, adept at reading people, a problem-solver who is quick to respond, who is adaptable, understanding, and not easily shaken.

The Center for Craft seeks a new part-time Alumni Engagement Coordinator to build and deepen connections with a growing network of over 500 craft artists, curators, and scholars previously supported through the Center’s grant and fellowship programs. The position will be responsible for engaging recipients in a digital social platform and related programs.

Qualifications: 

• Strong working knowledge of Arts Administration, Art History, Communications, or a related field and 2+ experience in a craft-, arts- and/or a community development-related work environment
• Center for Craft alumni come from various geographic, socioeconomic, and cultural backgrounds, representing all forms of diversity. We seek a culturally competent candidate who will thrive in an environment that advances principles of social equity, inclusion, and equal access to resources and opportunities. All potential candidates must recognize diversity and inclusion as central to excellence.
• Strong administrative and project management skills
• Organized, self-motivated, and flexible planner capable of working independently and with a team 
• Excellent verbal, written, organizational, and interpersonal communication skills, as well as comfort navigating a wide range of backgrounds and communication styles
• Passion for community-, relationship-, and network-building, with strong customer service skills and intent to develop and maintain positive relationships
• Creative thinking skills and a growth mindset
• Advising and/or coaching skills preferred
• Background in and passion for the arts; working knowledge of the craft field is preferred
• Experience moderating engagement on digital social platforms is preferred but not required
• Advanced computer knowledge required, including Google Drive, Microsoft Office, Zoom, Monday.com, and social media platforms. Familiarity with Mighty Pro apps is preferred.
• If remote, the ability to work in Eastern Standard Time